Incarnation Community Center

Facility Guidelines

One Body, Blessed, Broken, and Given.  The Incarnation Community Center (ICC) is reserved, primarily, for our religious and other
related activities. In addition, the facility is made available to other Non-Profit Organizations for
religious and/or charitable purposes that are consistent with our Christian beliefs and the policies
of the Archdiocese of Los Angeles.

Reserving the Facility
1. All applications and certificates of insurance for facility usage must be made in writing
and received at least two weeks before the requested date.

2. Facility usage is scheduled on a first come first serve basis.

3. No reservation is complete until the application is approved in writing.

Use of the Facility
1. Use of the facility is subject to all Safe Guard the Children guidelines, including the
presence of at least two adults at all times when children are present.

2. Each use shall be for at least two (2) hours between 9:00 A.M. and 10:00 P.M. including
the time necessary to set-up and clean up.

3. The facility must be returned to its normal condition and vacated by 10:00 P.M., because
it is adjacent to a residential area.

4. This is a NO SMOKING facility.

5. This is a NO FIRE ARMS facility.

6. Each group shall appoint an adult liaison for coordinating all activities with Church staff
on the day of the event. The group liaison will:
a. Upon opening, be responsible for obtaining keys. The keys must be retained by
the liaison at all times.
b. During an event be present at all times and ensure that group members remain in
assigned areas.
c. Upon closing, ensure that rooms are clean and vacate. They shall return the keys
to the designated staff member.

7. Food and beverages are allowed, but no food must be left behind. In addition, serving of
alcoholic beverages is strictly prohibited.

8. If any damages that occurs to the facility, equipment, or furnishings during an event, the
group will be responsible for all costs to repair or replace.

9. Trash from an event shall be disposed in the outside bins, with the exception that
excessive amounts of trash and hazardous material must be removed from the facility.

10. Parking at the facility is limited. All vehicles must be parked in marked areas. No vehicle
shall block other vehicles or entrances and exits.

11. Restrooms are open to all groups using area adjoining them and must be kept clean.

12. In the event of an emergency, the group liaison call 911, then notify the parish staff
contact. 

Addendum

Date: _________________________

To: _____________________________________

From: Tonie Casey – Director of Marketing/Special Events Coordinator

Re: Certificate of Liability Insurance

This policy needs to be for a minimum of $2,000,000 coverage of General Liability Event Insurance.

The archdiocese requires that we have in addition to the Certificate of Liability Insurance Policy is a separate endorsement modifying insurance provided. This is a separate page Form B: "Additional Insured: Endorsement"

It should read as follows:

"The Roman Catholic Archbishop of Los Angeles, a Corporation Sole & Church of the Incarnation, 1001 N. Brand Blvd., Glendale, CA, 91202"

Thanking you in advance,

Tonie Casey
Director of Marketing /Special Events Coordinator
214 West Fairview Avenue
Glendale, CA 91202
Office: (818) 539-0357
Cell: (818) 281-5956
CommunityCtr@incaglendale.org

 

ARCHDIOCESE OF LOS ANGELESCONTRACT AND USE OF PREMISES FORM FORM # E.1

 AGREEMENT, between _______________________________________ (herein “Parish”), (Name of Parish) and ________________________________ (herein “User”), relating to the following facilities:

(Name of Organization) ___________________________________ at _____________________________________ (Describe) (Address)

Parish grants User permission to use such facilities for the following purpose:
______________________________________________________________________________

on the following date(s) and time(s): ______________________________________

User agrees to donate the amount of $ ______________ for use of the facilities and to pay the sum of $ _____________ as a security deposit. The security deposit and $ ___________ of the donation for use shall be paid at the time of the signing of this Agreement and the balance shall be
paid _________ days prior to the date of use. 

This permission is granted upon these additional terms and conditions and is non-assignable.

1. User shall leave the facilities in a clean and orderly condition; and if any alterations were allowed, restore the facilities to their original condition; and shall repair any damage arising out of the use of the facilities under this Agreement. The security deposit shall be returned to User within one week after User has completed its use of the facilities, less those amounts needed to remedy User’s failure to fulfill its obligations under this Agreement.

2. User agrees to indemnify and hold harmless the Archdiocese of Los Angeles and “Parish” from and against all liability, loss or damage from any cause whatever, including the negligence (active or passive) of the Archdiocese of Los Angeles, its officers, agents or employees, arising from the use of facilities or activities in and about the same by User, its representatives or invitees.

3. User shall provide and maintain Commercial General Liability insurance during the period covered by this Agreement insuring the Archdiocese of Los Angeles against liability for
Bodily Injury (including death) and Property Damage from occurrences in or about the facilities or the use of condition thereof, with at least Combined Single Limits of $1,000,000. Such policy or policies shall name as Additional Insured(s) the entities and persons named or described in Paragraph 4. Such insurance shall be primary and any other insurance available to the Archdiocese shall not be called upon to contribute. Such Insurance of User shall be evidenced by a certificate of insurance and endorsement furnished to:

Roman Catholic Archbishop of Los Angeles
Attn: Director of Human Resources/Insurance
3424 Wilshire Blvd.
Los Angeles, CA 90010-2241

10 days prior to use of the facilities. Said insurance shall provide and the certificate and endorsement shall state that such insurance cannot be modified or canceled without 30 days notice to the above address.

4. As used herein the term Archdiocese of Los Angeles includes the above name “parish,” the Roman Catholic Archbishop of Los Angeles, a Corporation Sole, all other constituent organizations of the Archdiocese, and their officers, agents and employees.

5. User represents that it is organized and operates as a Non-Profit Organization, and that such facilities shall be used exclusively for religious, and/or charitable purposes, or for uses incidental thereto.

6. Parish may terminate this agreement, and permission to use such facilities, at any time for good cause without obligation except to refund any amount which User has heretofor donated or paid.
Special Provisions (insert if any) 

DATE: __________________ ____________________________________________
                                                   (Name of Organization)
By ____________________________________________
Title ____________________________________________
DATE: __________________ ____________________________________________
                                                        (Name of Parish)
____________________________________________
                   (Name of Pastor)